Table of Contents
The DA 31 form serves as a crucial tool for military personnel seeking to request leave from duty. This form is officially titled "Request and Authority for Leave" and is governed by the Privacy Act of 1974, ensuring that personal information is handled with care. It is designed to capture essential details about the requestor, including their name, rank, and Department of Defense ID, as well as the type of leave being requested. Various categories of leave are available, such as annual leave, emergency leave, and leave for permanent change of station, among others. The form also requires specific dates indicating the leave period, along with the total number of days requested. Approval is a multi-step process, involving signatures from the requestor, their supervisor, and an approving authority. Each of these steps is critical to ensure proper documentation and adherence to military protocols. Understanding the DA 31 form is essential for service members to navigate their leave requests efficiently and effectively.
Documents used along the form
The DA Form 31, known as the Request and Authority for Leave, is a crucial document for military personnel seeking to request leave. However, it is often accompanied by various other forms and documents that facilitate the leave process and ensure proper documentation. Below is a list of commonly used forms that complement the DA Form 31.
- DA Form 4187: This form is used for personnel actions, including requests for changes in duty status, which may be necessary when a service member is applying for leave or changing their leave status.
- DA Form 3349: The Physical Profile form provides information about a service member's medical conditions and limitations. It may be required if leave is requested for medical reasons.
- DA Form 1059: This is the Academic Evaluation Report, which may be needed for those attending training or educational programs during their leave period.
- DA Form 31-1: This form is specifically for requesting emergency leave. It outlines the circumstances that warrant urgent leave and requires additional documentation to support the request.
- Residential Lease Agreement Form: For those entering rental agreements, refer to our comprehensive Residential Lease Agreement form guidelines to ensure all terms are legally outlined.
- DD Form 214: The Certificate of Release or Discharge from Active Duty may be necessary for service members transitioning out of the military, particularly if they are requesting terminal leave.
- DA Form 7000: This form is used for requesting an advance of pay while on leave. It details the financial aspects that may need to be considered during the leave period.
- DA Form 600-8-10: This is the Army regulation that outlines the policies and procedures related to leave and passes. Familiarity with this regulation is essential for understanding the leave process.
- DA Form 4856: The Developmental Counseling Form may be used to document discussions between a service member and their supervisor regarding leave, especially if there are concerns about the leave request.
- DA Form 8500: This form is used to request a leave of absence for personal reasons, and it may include additional information about the nature of the absence.
- DA Form 2028: This form is a recommended changes form, which can be submitted to suggest modifications to existing forms, including the DA Form 31, based on user experience.
Understanding these accompanying forms can significantly streamline the leave request process for military personnel. Each document serves a specific purpose, ensuring that all necessary information is provided and that the request is processed efficiently.
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Da 31 Example
FAQ
What is the DA 31 form used for?
The DA 31 form, also known as the Request and Authority for Leave, is used by military personnel to request leave from duty. It captures essential information about the service member, including their personal details, type of leave requested, and duration. This form ensures that leave requests are documented and authorized according to military regulations.
Who needs to fill out the DA 31 form?
Any active-duty service member or reservist who wishes to take leave must complete the DA 31 form. This includes requests for various types of leave, such as annual leave, emergency leave, or leave related to a permanent change of station. Supervisors may also sign the form on behalf of the requestor if they are unavailable.
What information is required on the DA 31 form?
The form requires several pieces of information, including:
- Name of the requestor
- DOD ID
- Rank
- Leave address
- Type of absence
- Dates of requested leave
- Signatures of the requestor, supervisor, and approving authority
Providing accurate information helps ensure a smooth processing of the leave request.
What types of leave can be requested using the DA 31 form?
The DA 31 form accommodates various types of leave, including:
- Annual (Ordinary) Leave
- Emergency Leave
- Environmental Morale Leave (EML)
- Permanent Change of Station (PCS) Leave
- Reenlistment Leave
- Rest and Recuperation Leave
- Terminal Leave
Understanding the type of leave you are requesting is crucial for proper completion of the form.
How is the DA 31 form submitted?
Once the DA 31 form is completed and signed, it must be submitted to the appropriate supervisor or approving authority for review. The supervisor will either approve or disapprove the request, and their signature is required on the form. After approval, the form is typically forwarded to the personnel office for processing.
What happens if my leave request is denied?
If your leave request is denied, the approving authority should provide a reason for the disapproval. You may have the option to discuss the decision with your supervisor or to submit a new request for a different time period or type of leave. It’s important to communicate openly about your leave needs.
Are there any privacy concerns with the DA 31 form?
Yes, the DA 31 form is subject to the Privacy Act of 1974. This means that the information provided on the form is protected and should only be shared with authorized personnel involved in the leave approval process. Always handle the form carefully to maintain confidentiality.
Key takeaways
When filling out the DA 31 form, it is essential to follow certain guidelines to ensure accuracy and compliance. Here are five key takeaways to consider:
- Complete All Required Sections: Ensure that every section of the form is filled out completely. Missing information can delay the approval process.
- Understand Leave Types: Familiarize yourself with the different types of leave available. Knowing whether your leave is chargeable or non-chargeable will help in selecting the correct options.
- Accurate Dates are Crucial: Double-check the dates you enter. Incorrect dates can lead to complications in your leave request.
- Signatures Matter: Obtain all necessary signatures. The requestor's signature, along with those of the supervisor and approving authority, is required for the form to be valid.
- Privacy Considerations: Be mindful of the information you provide. The form is subject to the Privacy Act of 1974, which protects personal data.
Following these guidelines will help ensure a smoother process when submitting your leave request using the DA 31 form.
Form Characteristics
| Fact Name | Description |
|---|---|
| Form Purpose | The DA 31 form is used to request and authorize leave for military personnel. |
| Privacy Act Compliance | This form is subject to the Privacy Act of 1974, ensuring the protection of personal information. |
| Governing Regulation | For guidance on the use of this form, refer to AR 600-8-10. |
| Requestor Information | Part I collects essential details such as the requestor's name, DOD ID, and rank. |
| Types of Absence | The form allows for various types of leave, including chargeable and non-chargeable options. |
| Signature Requirements | Signatures are required from the requestor, supervisor, and approving authority to validate the request. |