Table of Contents
The DA Form 638 serves as a vital tool in the United States Army for recommending individuals for awards and decorations. This form is not just a piece of paper; it plays a significant role in recognizing the hard work and bravery of soldiers. It is used to document nominations for various awards, especially those related to valor, heroism, and service during wartime. Specific instructions for completing the form can be found in Army Regulation 600-8-22. The form requires essential details about the soldier, such as their name, rank, organization, and the reason for the award. Additionally, it collects information about previous awards and the period of service being recognized. The DA Form 638 also emphasizes the importance of providing accurate personal information, as any omissions could lead to delays in processing. The process involves multiple levels of review and approval, ensuring that each nomination is thoroughly vetted. Ultimately, this form not only highlights individual achievements but also contributes to maintaining the integrity and honor of military awards.
Documents used along the form
The DA Form 638 is a critical document used in the military to recommend individuals for awards and decorations. However, several other forms and documents often accompany this form to ensure a smooth and comprehensive award process. Below is a list of these related documents, each serving a unique purpose.
- DA Form 4187: This is the Personnel Action form used to document changes in a soldier's status, such as promotions or transfers. It may be necessary to include this form to provide context for the award recommendation.
- DA Form 1043: Known as the Application for Appointment as a Reserve Commissioned Officer, this form is used when an individual is being considered for a commission. It may be relevant if the award is tied to a commissioning process.
- DA Form 2-1: This is the Personnel Qualification Record. It provides a comprehensive overview of a soldier's qualifications and service history, which can support the justification for an award.
- FedEx Release Authorization: This form is essential for those expecting a delivery but unable to be present, allowing individuals to specify a safe drop-off location for their package. To utilize this, you must print the document and provide a valid signature for security and accountability.
- DA Form 2627: This form documents non-judicial punishment actions. It may be relevant to include this form if there are any disciplinary actions that could impact the award recommendation.
- DA Form 1059: The Academic Evaluation Report is used to document a soldier's performance in military schools. If the award is related to educational achievements, this form would be pertinent.
- DA Form 2406: This form is a Counseling Form used to document performance and conduct. It can provide additional context for the award recommendation, particularly if it highlights exemplary behavior.
- DA Form 7656: This is the Award Recommendation for the Army Achievement Medal. It is specific to this particular medal and may be used alongside the DA Form 638 for clarity in the recommendation process.
- DA Form 638-1: This was the predecessor to the current DA Form 638. Although it is now obsolete, it may still be referenced in some cases for historical context or previous award recommendations.
Each of these documents plays an important role in the award process, providing necessary information that supports the DA Form 638. By understanding their purposes, individuals can better navigate the complexities of military awards and ensure that all relevant information is presented effectively.
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Da 638 Example
FAQ
What is the purpose of the DA Form 638?
The DA Form 638 is used to recommend individuals for military awards and decorations. It serves to document the nomination process, record final actions, and maintain individual award case files. This form is essential for recognizing the achievements and service of military personnel.
Who is eligible to be nominated using the DA Form 638?
Any member of the U.S. Army can be nominated for an award using the DA Form 638. This includes active duty, reserve, and National Guard personnel. However, specific eligibility criteria may vary depending on the type of award being sought.
What information is required on the DA Form 638?
The form requires various details, including:
- Name of the nominee (Last, First, Middle Initial)
- Rank and organization of the nominee
- Social Security Number (SSN)
- Previous awards received
- Reason for the award and the period of service being recognized
Additionally, the recommender must provide their information, including their relationship to the nominee and a signature.
What types of awards can be recommended using this form?
The DA Form 638 can be used to recommend various awards, including but not limited to:
- Meritorious Service Medal
- Army Commendation Medal
- Army Achievement Medal
- Unit awards
For valor or heroism awards, special instructions apply, as outlined in Army Regulation 600-8-22.
How does the approval process work for the DA Form 638?
Once the form is completed, it is submitted through the appropriate chain of command. The intermediate authorities review the recommendation, and they can approve, disapprove, or recommend upgrades or downgrades of the award. Each level of authority must sign off on the form before it reaches the final approval authority.
What happens if the required information is not provided?
If the required information is incomplete or missing, it may delay the processing of the award recommendation. It's important to ensure that all sections of the form are filled out accurately to avoid any setbacks.
Is the information on the DA Form 638 protected?
Yes, the information provided on the DA Form 638 is protected under the Privacy Act. Disclosure of personally identifiable information is voluntary, but failing to provide necessary details may hinder the processing of the application.
Key takeaways
The DA Form 638 is essential for recommending awards for military personnel. It serves as a formal request to recognize individual achievements.
Completing the form requires accurate and detailed information about the nominee, including their name, rank, organization, and the specific reason for the award. Any missing information may delay processing.
Provide clear and specific examples of meritorious acts or service in the justification section. This enhances the likelihood of the award being granted.
Be aware that the disclosure of personal information is voluntary, but omitting details can hinder the application process. Ensure all sections are filled out thoroughly.
Form Characteristics
| Fact Name | Description |
|---|---|
| Purpose of the DA 638 | This form is used to recommend individuals for military awards and decorations. It serves to document nominations and maintain case files for awards. |
| Governing Laws | The DA 638 is governed by several legal authorities, including 10 U.S.C. Chapters 57 and 357, and Army Regulation 600-8-22. |
| Privacy Act Statement | The form includes a Privacy Act Statement, indicating that personal information is voluntary but necessary for processing the application. |
| Submission Requirements | To ensure proper processing, the form must be filled out completely, including the individual's name, rank, organization, and the reason for the award. |