Table of Contents
When buying or selling a vehicle in Texas, one important document comes into play: the Texas Odometer Statement form, also known as VTR-40. This form is a crucial part of the vehicle transfer process, ensuring that both parties are aware of the vehicle's mileage at the time of sale. Federal and state laws mandate that the seller accurately disclose the odometer reading to prevent fraud and protect buyers from unknowingly purchasing vehicles with rolled-back odometers. The form captures essential details, including the vehicle's year, make, model, and Vehicle Identification Number (VIN), alongside the seller's certification of the odometer reading. Sellers must also acknowledge specific scenarios, such as if the mileage exceeds mechanical limits or if the reading is not the actual mileage, which triggers a warning about potential discrepancies. Importantly, the Texas Odometer Statement cannot be used alongside title transfer documents that meet federal and state disclosure requirements, particularly for titles issued after April 29, 1990. Both the seller and buyer must sign the form, affirming their understanding of the odometer disclosure, and any false information can lead to severe legal consequences, including fines or even felony charges. Understanding this form is essential for anyone involved in vehicle transactions in Texas, as it safeguards the interests of both buyers and sellers.
Documents used along the form
The Texas Odometer Statement form is an essential document for vehicle transactions, ensuring accurate mileage disclosure during ownership transfers. Several other forms and documents are often used alongside it to facilitate the process. Here are five commonly associated documents:
- Texas Certificate of Title: This document serves as proof of ownership for a vehicle. It includes vital information such as the vehicle's identification number, make, model, and the names of the buyer and seller. It must be completed and submitted for the transfer of ownership.
- Bill of Sale: A bill of sale is a legal document that records the sale of a vehicle. It outlines the terms of the sale, including the purchase price, date of sale, and details about the vehicle. This document protects both the buyer and seller by providing a written record of the transaction.
- California Civil Form: For those interested, it is important to also be aware of the California PDF Forms which includes necessary documentation for civil cases in California.
- Application for Texas Title (Form 130-U): This form is required to apply for a new title in Texas. It collects information about the vehicle, the buyer, and the seller. Completing this form is a crucial step in the title transfer process.
- Vehicle Registration Application: This document is necessary for registering the vehicle with the Texas Department of Motor Vehicles (DMV). It includes details about the vehicle and the owner. Registration is required to legally drive the vehicle on public roads.
- Proof of Insurance: Before a vehicle can be registered, the owner must provide proof of insurance. This document confirms that the vehicle is insured in accordance with Texas state law, protecting both the owner and other drivers on the road.
Utilizing these documents in conjunction with the Texas Odometer Statement ensures a smooth and legally compliant vehicle transfer process. Each document plays a vital role in protecting the interests of both buyers and sellers.
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Texas Odometer Statement Example
(Seller/Agent Name)
ODOMETER DISCLOSURE
STATEMENT
DHT # 142235
Federal and State Law require that you state the mileage in connection with the transfer of ownership. Failure to complete or providing a false statement may result in fines and/or imprisonment. This form may not be used in conjunction with title transfer documents, which comply with federal and state odometer disclosure requirements such as Texas Certificate of Titles issued on or after April 29, 1990.
VEHICLE DESCRIPTION
Year
Make
Body Style
Model
Vehicle Identification Number
I, ______________________________________________, certify to the best of my knowledge that the odometer reading is
the actual mileage of the vehicle described above unless one of the following statements is checked:
Odometer
Reading |
(No Tenths) |
1.The mileage stated is in excess of its mechanical limits.
2.The odometer reading is not the actual mileage.
WARNING – ODOMETER DISCREPANCY.
Date ofSignature of Seller/AgentPrinted Name (Same as Signature) Statement
If titled in a firm’s name, print the firm’s name on the line above.
Street Address |
City |
State |
Zip Code |
ACKNOWLEDGMENT OF ODOMETER DISCLOSURE BY BUYER/AGENT
I am aware of the above odometer certification made by the seller/agent.
Date of |
Signature of Buyer/Agent |
Printed Name (Same as Signature) |
Statement |
|
|
If purchased by a firm, print the firm’s name on the line above.
Street Address |
City |
State |
Zip Code |
WARNING: TRANSPORTATION CODE, §501.155, PROVIDES THAT FALSIFYING INFORMATION ON ANY REQUIRED STATEMENT OR APPLICATION IS A
FAQ
What is the Texas Odometer Statement form?
The Texas Odometer Statement form, officially known as VTR-40, is a document required when transferring ownership of a vehicle in Texas. This form is essential because it provides a legal declaration of the vehicle's mileage at the time of sale. Both federal and state laws mandate that the mileage must be accurately reported to prevent fraud and protect buyers from purchasing vehicles with misleading odometer readings.
Who needs to complete the Texas Odometer Statement?
Both the seller and the buyer, or their agents, must complete the Texas Odometer Statement. The seller is responsible for certifying the accuracy of the odometer reading, while the buyer acknowledges this certification. This process ensures transparency in the vehicle sale and helps prevent disputes regarding the vehicle's mileage in the future.
What information is required on the form?
The Texas Odometer Statement requires several key pieces of information:
- The year, make, model, and body style of the vehicle.
- The Vehicle Identification Number (VIN).
- The odometer reading, without tenths.
- The names and signatures of both the seller and the buyer or their agents.
- The addresses of both parties.
Providing complete and accurate information is crucial, as any discrepancies could lead to legal consequences.
What happens if the odometer reading is incorrect?
If the odometer reading is not accurate, the seller must check the appropriate box on the form to indicate that the mileage stated is either in excess of its mechanical limits or not the actual mileage. This disclosure is important, as it protects the seller from potential legal issues and informs the buyer of any discrepancies that may exist.
Can the Texas Odometer Statement be used with title transfer documents?
No, the Texas Odometer Statement cannot be used in conjunction with title transfer documents that already comply with federal and state odometer disclosure requirements. For vehicles titled in Texas on or after April 29, 1990, the title itself serves as the odometer disclosure document. Therefore, it is essential to ensure that the correct forms are used during the transaction.
What are the consequences of falsifying information on the form?
Falsifying information on the Texas Odometer Statement is a serious offense. According to Texas Transportation Code §501.155, providing false information can result in severe penalties, including fines and imprisonment. This law emphasizes the importance of honesty and accuracy when reporting a vehicle's mileage, protecting both buyers and sellers in the transaction.
Where can I obtain the Texas Odometer Statement form?
The Texas Odometer Statement form can be obtained from various sources. It is available online through the Texas Department of Motor Vehicles (TxDMV) website. Additionally, local county tax offices and vehicle dealerships may have physical copies of the form. Ensuring that you have the correct and up-to-date version of the form is essential for a smooth transaction.
Key takeaways
Filling out the Texas Odometer Statement form correctly is crucial for both buyers and sellers. Here are key takeaways to keep in mind:
- Mandatory Disclosure: Federal and state laws require that the mileage of a vehicle be disclosed during the transfer of ownership.
- Legal Consequences: Providing false information or failing to complete the form can lead to fines or imprisonment.
- Not for Title Transfers: This form cannot be used alongside title transfer documents that meet federal and state odometer disclosure requirements.
- Vehicle Information: Ensure to include accurate details such as the year, make, model, body style, and Vehicle Identification Number (VIN).
- Odometer Reading: The form requires the odometer reading without tenths. Double-check this figure for accuracy.
- Discrepancy Options: If applicable, check the appropriate box to indicate if the mileage exceeds mechanical limits or if the reading is not actual mileage.
- Seller Certification: The seller must certify that the odometer reading is accurate to the best of their knowledge.
- Buyer Acknowledgment: The buyer must acknowledge the odometer certification, confirming awareness of the seller’s statement.
- Firm Names: If the vehicle is purchased by a firm, include the firm’s name in the designated areas on the form.
Completing the Texas Odometer Statement accurately protects both parties involved in the vehicle transaction.
Form Characteristics
| Fact Name | Details |
|---|---|
| Form Title | Odometer Disclosure Statement VTR-40 |
| Governing Law | Federal and Texas laws govern odometer disclosures during vehicle ownership transfers. |
| Form Revision Date | The form was revised in November 2009. |
| Legal Consequences | Failure to complete the form accurately may lead to fines or imprisonment. |
| Usage Restrictions | This form cannot be used with title transfer documents that meet federal and state odometer disclosure requirements. |
| Vehicle Information Required | The form requires details such as year, make, body style, model, and vehicle identification number (VIN). |
| Odometer Reading | The odometer reading must be stated in whole miles, without tenths. |
| Discrepancy Statements | Two statements can indicate if the mileage exceeds mechanical limits or is not actual mileage. |
| Criminal Penalty | According to Transportation Code, §501.155, falsifying information is classified as a third-degree felony. |